CAPITAL OUTLAY COMMITTEE                                   

  March 3, 2011

                                                       MINUTES

The meeting of the Capital Outlay Committee was held at 7:00 pm in the Selectmen's Meeting room and was called to order at 7:00 p.m. by Chair Paul Linehan.

Members Present:

Chair:                           Paul Linehan

Board of Selectmen:   Walter "Joe" Roach

Finance Committee:    Gordon Gladstone and Josh Kiernan

School Committee:       Jeffrey Cruzan and Emily Smith-Lee

Planning Board:            Anne Bingham  

Town Administrator:     Benjamin E. Puritz (ex-officio)

Members Not Present:  Bill Heitin, David Milowe and Finance Director:                                                 Bill Fowler (ex-officio)

Others Present:

Dr. Barbara Dunham   

1. Administrative Items

Chair Linehan asked the Capital Outlay Committee members to introduce themselves.

Approval of January 6, 2011 Regular Session minutes

VOTED:  (6-0-0)   Voted unanimously to accept the Regular Session meeting minutes of January 6, 2011

2. High School Roof – Dr. Dunham

Dr. Dunham discussed possible funding scenerios, primarily about whether or not the High School roof replacement could be funded under the Town’s capital budget or if it had to be presented to Town Meeting for a ballot vote as a debt exclusion override. Schools and Standing Building Committee are awaiting word from the Massachusetts School Building Authority (MSBA) to ascertain if the State will cover a portion of the roof replacement cost through the Green Roof Program.  If they do, it is anticipated that the State share will be in the vicinity of 45% or 50% of the repair costs.  A final determination as to the Town’s capacity to fund the roof in addition to other needed items has not been made pending more definitive information.

3. Review Preliminary Budget Spreadsheet

A preliminary capital outlay spreadsheet showing all capital requests was presented to the Committee.   Representatives of the respective sectors identified items to be eliminated from the current requests. 

Modified Town-side requests total $2,367,225.  Modified School-side requests total $3,467,313 including the High School Roof including $2,520,000 for the roof (School-side requests total $947,313 without the roof).

Chair Linehan would like to have Finance Director, Bill Fowler, bring a laptop set up with projection screen for the next meeting to analyze budget spreadsheets during the next meeting to evaluate impacts on net operating budget and percentages with the eliminated items and also showing 2.5 million for the school roof and 1.25 million for the school roof.

At next meeting Dr. Dunham requested to discuss SPED van request; Leo Brehm requested to explain technology re DW (District Wide) fiber request and Brett MacGowan requested to discuss bandstand and comparative costs and possibility of multi-year upgrade plan.

4. Next Meeting

March 10, 2011, 7:00 p.m. – Selectmen’s Meeting room.

VOTED: (6-0-0) Voted unanimously to adjourn the meeting at 9:05 p.m.